Privacy Policy

1. Information We Collect

We may collect:

  • Business Name

  • Contact Information

  • Email Address

  • Transaction Data

  • Usage Logs

  • IP Address

  • Device Information

  • Attendance Records

  • Location Data (when using Check-In / Check-Out features)

2. Location Permission & Check-In Data

Our ERP and HR platform includes attendance and workforce management features.

When you use the Check-In / Check-Out / Attendance functionality:

We will request and access your device’s location permission to record your geographical location at the time of attendance marking.

Why We Access Location:

We collect location data strictly to:

  • Verify employee presence at assigned office or branch

  • Enable geo-fenced attendance control

  • Prevent fraudulent or remote check-ins

  • Maintain accurate workforce records

  • Generate attendance and operational reports

When Location Is Accessed:

Location data is collected only when:

  • You mark attendance (Check-In or Check-Out)

  • You use location-based workforce features

We do not continuously track background or real-time location outside of attendance actions.

Disabling location permission from your device settings may prevent attendance features from functioning properly.

3. How We Use Your Information

Your information is used to:

  • Provide ERP services

  • Process transactions

  • Generate operational reports

  • Verify attendance and branch activity

  • Improve system performance

  • Ensure platform security

4. Data Storage & Security

We use:

  • Secure cloud infrastructure

  • Encrypted database storage

  • Firewall-protected hosting environments

  • Role-based access controls

to safeguard your business data.

5. Data Sharing

We do not sell or rent your information.

We may share data with:

  • Payment processors

  • Integration partners

  • Legal authorities (if required by law)

All third parties are required to maintain data confidentiality.

6. Cookies

We use cookies to:

  • Maintain session login

  • Track system performance

  • Enhance user experience

You may disable cookies through browser settings.

7. Data Retention

We retain your data:

  • During active subscription

  • Up to 30 days after termination for backup purposes

After this period, data may be permanently deleted unless retention is required for legal or compliance purposes.

8. User Rights

You have the right to:

  • Access your data

  • Request corrections

  • Request account deletion

  • Withdraw consent (including location permission via device settings)

9. Third-Party Links

Our platform may contain links to third-party systems.
We are not responsible for their privacy practices.

10. Policy Updates

We may revise this Privacy Policy periodically. Continued use of our services indicates acceptance of any updates.

11. Contact Us

For privacy-related concerns:
📧 info@flexaerp.com